Administrative Assistant - The Student Room Group

Brighton and Hove

Closing date: 03/12/2018

The Student Room Group (TSR) is the largest, most useful and best-loved online student community there is. Millions of students turn to us first for advice, info and support on work, learning and life’s ups and downs. And that means we’re uniquely privileged to connect educators, employers and consumer brands to switched-on young people actively seeking out answers and meaningful connections.

Job Description:

Reporting to the HR Manager, you'll be providing support to our Managing Director and other members of the leadership team, through a range of responsibilities from managing diaries to producing reports and presentations. The role also includes managing tasks such as submitting expenses, making meeting arrangements, administering our mobile phone account and following up on actions to ensure commitments are met.

We believe that this newly created role is a great opportunity for someone to add tremendous value to our team and will play a key part in helping us to work effectively.

Skills Range:

• Research and produce management and company level documents, briefing papers, reports and PowerPoint presentations
• Book internal and external meeting rooms, liaise with attendees and ensure necessary resources are present
• Ensure Directors have what they need prior to meetings and offer support as necessary e.g. minute/note taking
• Following up on action points from meetings to ensure they are delivered within agreed timeframes
• Review and monitor key strategic business areas such as OKR’s and employee engagement using online tools
• Ensure commitments and decisions made in meetings are fulfilled and/or communicated to help keep everyone aligned
• Organise, maintain and schedule diary appointments for the Managing Director
• Process expenses for Company Directors
• Organise travel and accommodation
• Meet and greet TSR office visitors
• Administer company mobile phones access, office swipe card entry and the alarm fob system
• Carry out background research and present back findings
• Administration tasks for Managing Director, HR, and other members or the senior team
• Work on various ad hoc projects from across TeamTSR as and when required
• Other related duties as and when they arise 

Person Specification:

This opportunity will suit someone who has:

• Previous experience working in a similar administration role
• Solid experience using MS Office packages
• The ability to multi task and work quickly but effectively
• Confidence when communicating face to face and in writing
• The ability to build and maintain great relationships at all levels of the organisation
• A practical, proactive, solution focussed approach to propblem solving
• A friendly, positive, “can do” attitude
• Brilliant attention to detail
• Excellent prioritisation and organisational skills
• The ability to work autonomously and be discreet to maintain confidentiality

Key Area: Office/Administration 43-9199.00Office/Administration
Attendance: Full-Time
Additional Information:

We really care about our employees’ development, happiness, wellness and work life balance. We offer a welcoming, friendly and supportive working environment in the heart of Brighton, plus we enjoy lots of great benefits including:

  • A competitive salary
  • 25 days holiday per year, plus bank holidays
  • Your birthday day off
  • Opportunities for ongoing learning and development
  • Flexible working hours and arrangements
  • Group Life insurance
  • Generous pension scheme
  • Private healthcare
  • Healthcare Cash Plan
  • Childcare vouchers
  • Cycle to work Scheme
  • Pet friendly workplace
  • Fresh fruit
  • Friday afternoon drinks
  • Regular social, team and charity fundraising events

 In July 2018, we were awarded a Brighton & Hove business award for “Employer of the Year”


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