Executive Assistant

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We are looking for an exceptional and experienced Executive Assistant to support addmustard’s senior-level managers and ensure the smooth and efficient running of a wide variety of administrative tasks. You will need to demonstrate outstanding organisational skills alongside the ability to work autonomously and proactively, managing projects and tasks to completion, dealing with obstacles, and adapting and responding quickly to changes in priorities and requirements.

 

We require someone who is resourceful, judicious and diligent, capable of finding solutions to a broad range of business requirements and challenges, whilst maintaining a calm and professional manner. You’ll need to be an excellent communicator too, both written and verbal, as you’ll be working and liaising with individuals across the entire business and client portfolio, from digital specialists to CEOs.

 

There’s unlikely to be a typical day, but regular responsibilities will include coordinating our senior management team and supporting the scheduling of internal and external meetings; organising and booking travel, accommodation and training; supporting the preparation and proofing of reports and contracts; and responding to emails and enquiries. You’ll certainly need to enjoy variety and thrive in a fast-paced environment, acting as a linchpin in the day to day running of the agency.

Key responsibilities

 

  • Organising and scheduling internal and external meetings.

  • Preparing meeting agendas and taking minutes for our senior management.

  • Greeting clients and business guests.

  • Onboarding clients.

  • Supporting the preparation of client documents. 

  • Coordinating client activities and chasing actions and activities.

  • Arranging restaurant,  travel and accommodation for senior managers.

  • Answering emails and phones where necessary.

  • Managing the diaries and schedules of senior management.

  • Preparing and delivering monthly reports.

  • Expensing all receipts for senior managers.

  • Preparing draft client contracts and confidentiality agreements.

  • Providing ad hoc professional and personal support for Senior Managers.  


 

Essential skills

 

  • Discretion and trustworthiness.

  • Well developed organisational skills and systems.

  • The ability to juggle multiple tasks concurrently and prioritise effectively.

  • Excellent communication, both written and oral.

  • Be innovative, and creative in problem solving. 

  • The ability to be proactive and think for yourself.

  • Flexibility.

  • Excellent time management and the ability to work towards deadlines.

  • Remaining calm under pressure.

  • The ability to problem solve.

  • Understand the basics of technology.


 

About us

addmustard is a full service, digital marketing agency that works with entrepreneurial businesses to help them to grow efficiently. Put simply, we’re built for entrepreneurs, by entrepreneurs. Our amazingly talented team is made up of those people who do more, think more, and act more (and quite often, celebrate more…) and we are fascinated by the kind of people who get a kick out of delivering something great. Our team has many years of in-house experience with clients, so we understand the pressures and take the responsibility of helping our clients grow their businesses incredibly seriously.

Essentially, we want to attract great people and keep them. And attract great clients and keep them.

Simple, right? That’s where you come in.

 

Who we’re looking for

addmustard is built from individuals who love a challenge. We need people who love to get right to the nub of a problem and ask the questions that others are avoiding, as well as offering the solutions that have yet to be thought of. We’ve built (and are very proud of) our completely flat and integrated organisational structure –we don’t care where the good ideas come from, as long as they can be turned into something amazing and tangible.

So, if any of the following sound like you, it’s probably time we organised a beer/coffee and a chat.

  • You genuinely care about delivering results

  • You think outside the box… is a complete cliché (but do it anyway)

  • You’re hands on and not afraid to get stuck in

  • You’re a passionate problem solver

  • You’re dynamic

  • You’re looking for a working environment where the whole team loves coming to work, supports each other and feels relaxed

  • The idea of socialising with colleagues doesn’t fill you with dread

 

In return for your experience, creativity and incredible mind, we’ll make sure you work with and are trained by industry experts. Our senior management is open, honest and transparent which means we regularly share financial, team, and client performance with the whole agency. You can choose the hours you work, provided they fit with our team and clients’ requirements, and you’ll enjoy a bi-annual training budget, generous pension scheme, free gym membership, and ride-to-work scheme. We also offer unlimited holiday. And no, that wasn’t a typo.


 

addmustard benefits


 

  • Work with and be trained by industry experts 

  • Unlimited holiday

  • Flexi time: flexible working hours and work from home, unless you are required for an important meeting at addmustard’s central Brighton office

  • £500 personal training budget, allocated every 6 months

  • Pension scheme, gym membership and ride to work scheme

  • Be part of an amazing, sociable and supportive team with far too frequent nights out/socials/Friday pizza and beers and of course our annual Christmas party abroad!

  • Our senior management is open, honest and transparent. This means we regularly share financial, team, and client performance with the whole agency


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