HR & Office Administrator

About 15gifts

At 15gifts, we’re obsessed with the psychology of choice. We study the key consumer psychology principles that enable consumers to make confident choices on the high street, and we replicate these within our digital guided selling technology to enable consumers to make the same confident decisions online.

We work with some of the world’s leading telecommunications and media brands throughout Europe & the U.S. with our technology powering millions of confident customer decisions across brands such as Verizon, T-Mobile, O2, Sky, Virgin Media, EE, BT, Tesco and Vodafone.

With every interaction, we learn more about our clients' customers. Gathering insights to generate increasingly accurate product recommendations, whilst building up a detailed profile on each individual consumer.

We’re a fast growing organisation with continued ambitious growth targets over the coming years and we’re extremely excited about the opportunities that lie ahead. We’re a team that’s made of driven, ambitious, and exceptional individuals and we’re looking for like-minded people to become part of our success story.

About the role

We’re looking for a HR & Office Administrator/People & Culture Executive to support our teams and our People & Culture Manager with administration, hiring, office management and health and safety. 

This is a great opportunity to join a growing People & Culture team and to gain exposure to strategic People & Culture initiatives.

This is a part-time role for 18 hours per week and we’re very happy to look at how best to split those hours for you, within the working week.

The person we’re looking for 

  • People focused and always thinking about the experience of the employee

  • Passionate about company culture and wants to work with a great team of people

  • Highly organised and able to maintain their own workload

  • Great level of care and attention to detail

You’ll be responsible for

  • Hiring and onboarding - supporting hiring managers by maintaining job ads, reviewing applications, conducting screening interviews, communicating with candidates, preparing contracts and ensuring all necessary employment information is shared.

  • Maintaining the HR system and employee details - ensuring all information and changes are captured and that contract amendments are issued when relevant.

  • Employment queries - advising the team on benefits and schemes, and other employment information.

  • Office management - Communicating with the building management and cleaners, maintaining the office space, and answering the telephone.

  • Health & safety - Maintaining risk assessments, and all other health & safety records. Ensuring we have the appropriate people trained to act as first aiders, mental health first aiders and fire wardens.

  • Ordering supplies - Food, drinks, cleaning products and stationary.

  • Researching and liaising with venues and suppliers - For company wide events, initiatives and team workshops.

Skills and experience desirable

  • Handling confidential and sensitive information 

  • Health & safety processes and/or office management

  • People & Culture/HR 

Why choose us

Our Culture

Our success is underpinned by our cultural values. These values are not something we stick up on a wall – they don’t need to be. They are behaviours that we recognise and celebrate in each other. They are what we live by every day.

Our Cultural Values

  • Celebrate brilliance

  • Take ownership

  • Share Insights

  • Look for a better way

  • Support each other

Our values are driven through Culture Club – a staff team that rotates every quarter. Advocates for our culture as we grow, Culture Club activates ideas, makes improvements and helps everyone to connect.

Our office and remote working

We can confidently say that our sea-view office is one of Brighton’s best. However, we’re taking a cautious approach to returning to our much loved office.

Our plan moving forward is to have a remote workforce that can work from any location in the UK, but that also have access to our Brighton office space when they choose. We believe this offers ultimate flexibility to our team, and is reflective of how people will work in future. We also recognise that this will allow us to bring in a wider range of talent to our business, which is something that we’re really excited about.

As managing our office space is a key part of this role, we do ask that you regularly work in the office, but you will be able to work from home from time to time. 

When in the office, we have flexible workspaces, which means you’re not tied to a desk, unless you want to be. You could work in a sociable spot on floor 4, or set yourself up with a screen on floor 3. This is everyone’s space and it’s available after work – our staff host everything from gaming and craft nights to adventure film screenings. 

Benefits include

  • Employee Assistance Programme (confidential counselling)

  • Medicash healthcare scheme (reclaim costs for dental, physiotherapy, osteopathy and optical care)

  • easitBrighton travel scheme (discounted public transport options)

  • Cycle to work scheme

  • Life Insurance scheme 

  • 33 days holiday including bank holidays (pro rata for part-time hours)

Other extras in the office

  • On site changing rooms, showers and internal bike storage

  • Breakfast, fresh fruit, snacks, beers, locally-roasted coffee

  • Food for thought: lunch and talks every Friday

  • Yoga and other fitness activities

  • Regular social events, including Friday drinks and book club

  • Visits from friendly office dogs

For more information on what it's like to work at 15gifts, check out our Talent Talk with Wired Sussex

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