Office Manager/ Operations Assistant

We are a well-established creative events agency looking for a superstar office manager/operations assistant to join our upbeat and busy office in central Brighton. We need a confident self-starter who can manage the office as well as support the director and team with all administration tasks. Candidates should be based within easy travel distance to Brighton. Please note this is a 3 month fixed term contract starting in October with the potential to roll over into a permanent position in 2023.

Roles and responsibilities
•    General office admin to include; answering inboxes and phones - acting as first point of contact for clients and suppliers, responding to new event enquiries, general office upkeep, office procedures and online filing on Dropbox
•    Event logistics to include collating crew, call sheets, event timings, load lists, H&S documentation, PDs, crew transport and travel
•    PA duties to director to include diary management, booking travel and hotels etc. and supporting senior production team on ad hoc tasks
•    Willing to attend/support team at events
•    Source quotes from trusted event suppliers
•    Participate in business and strategy meetings to help generate new business and grow existing accounts


Basic account duties to include:
•    Inputting all costs into event cost sheets, creating purchase orders, invoicing, post event reconciliation and reporting
•    Monitoring incoming and outgoing payments, ensuring payments are received on time and chasing outstanding costs where necessary
•    Monitoring and collating staff timesheets
•    Maintaining financial summary reports

Essential skills and Experience required:
•    Experience in the event industry essential
•    Experience in an admin/ PA role essential
•    Excellent written and verbal communication
•    Ability to work under pressure, keeping calm and think clearly
•    Excellent attention to detail
•    IT skills and software proficiency to include; Microsoft Office Suite proficiency; Excel, PowerPoint and Word, Xero, and Dext
 

Desirable:
•    Knowledge of Adobe software to include Photoshop and Illustrator
•    Social media / marketing experience
•    Knowledge of set design and print processes


Similar searches: Brighton and Hove, Design / Creative, Office / Administration