Executive Assistant

Flexxable is a digital lead generation agency and online education business seeking an Executive Assistant based in Hove, East Sussex to join its expanding team. 

Currently a team of 7, we have experienced remarkable growth over the past few years. The company supplies leads to financial services businesses as well as solar panel companies, but also has an online program where we teach agencies how to grow their business with the ‘Pay Per Lead’ model. 

Clients enjoy working with us because of our innovative approach and passion to provide quality leads in a no-nonsense way. Agency owners trust us with their business because of our knowledge, our achievements and above all our honest approach within the industry. 

We’re a close-knit team here at Flexxable and as well as delivering top results for our clients, we pride ourselves on looking after and developing our talent. Alongside their daily duties, we encourage our team to explore their interests for personal and professional development. We work hard but make sure we have time to socialise and revitalise after a successful week and are looking for like-minded people who will embrace this culture. 

About the Role

As the EA to the company CEO your duties will be to:

• Monitor the CEO’s email inbox
• Provide a high quality timely service to customers and stakeholders by phone, email and face to face.
• Organise the CEO’s diary
• Organise and take minutes for company meetings
• Organise travel arrangements
• Pay bills, reconcile and pay invoices
• Manage staff deadlines, and make sure they are doing what is asked of them
• Help improve the CEO’s productivity
• Perform internet research
• Manage events in the CEO’s personal life

But as your experience grows and if you take on more training, you'll soon earn more responsibility.

Requirements 

Applicants with little or no experience will be considered... however if you will have the following skills and experience then even better:

• Experience of providing high quality personal assistant support in a fast-paced and proactive environment.

• Ability to work with a minimum of supervision, set targets, determine priorities and deal with conflicting demands.

• Manage large amounts of information and instructions efficiently and accurately from various sources, for delegation and action.

• Experience of drafting correspondence and reports on sensitive issues and experience of work at a high level of sensitivity and confidentiality.

• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

• Experience using Google Drive, Google Docs & Google Sheets

• Familiar with working inside of social media platforms such as Facebook Groups, or YouTube Channels.

• Experience with invoicing and accounting software such as Xero.

• A Bachelor’s degree is preferred, however you shouldn't let that hold you back! 

Person specification

• Proactive and flexible

• Sense of ownership and pride in your performance

• Can-do approach

• Highly organised

• Ability to prioritise and use initiative

• Negotiating skills

• Calm under pressure

• Critical thinker and problem-solving attitude

• Team player

• Good time-management skills

What we offer

• Remote working - hybrid model. The ability to work from home one day per week whilst enjoying an office culture for the rest of it

• Flexible working hours (after qualifying period) 

• 28 days leave per year (plus bank hols)

• Exciting benefits such as gym membership, Apple Music or Spotify

• £750 per year training allowance

• A bi-yearly bonus (based on individual and company performance)

• Funded social and team-building events

• Cycle2Work scheme

• Monday - Friday working

Flexx Digital is an Equal Opportunities Employer and as such, treats all applications equally and recruits purely on the basis of skills and experience.

Email your CV in PDF format to dan@flexxdigital.com with the subject line 'Flexxable EA', along with two paragraphs on why you would be a good fit for the job.