Finance and Office Manager (Part-Time) - Hero IT Support

Hollingbury - Brighton

Closing date: 13/08/2019

We’re an innovative Brighton-based IT support company, currently serving locations all over the UK. We pride ourselves on providing exceptional technology and outstanding customer service to small and medium businesses. Over the 14 years of establishment and working as Outsourced IT Support allows us to bring trusted, cutting edge technology to your business

Job Description:

We are looking for an experienced Finance and Office Manager to keep the company administration running smoothly day to day. The position will be part-time and you will need to be available for a minimum of 16 hours/week (hours may increase to full-time as the role develops (if the candidate wishes). We are a fun technology company, based near Brighton, supporting business customers. You don’t need to be a tech genius for this role, but you will need to be comfortable with technology and business at a broad level.

 

Part-Time Hours
The successful applicant will work from our office in Hollingbury between Monday and Friday (16 hours), with days and hours to be agreed between 8.30am and 5:30pm depending on both parties circumstances and need. We do require that the candidate works at least 4 hours per day. 

 

We are looking for a proactive candidate who can take responsibility for the companies finances and manage a range of office duties as well as carrying out routine administrative tasks. Responsibilities will cover the following areas;

 

Main Duties and Primary Responsibility - Financial Management

Day to day financial administration including bookkeeping, reconciliation of Xero, the issuing of invoices, routine payments, cross referencing payment to invoices, petty cash management, credit control and speaking with clients in regards to payments. Financial reporting, forecasting, cash flow projections, budgeting etc.

 

Secondary other duties


General Office Management- maintaining a great office environment including management of stocks & supplies and liaising with the managing agent on buildings issues.

Health & Safety – ensuring that the company is complying with all of its Health and Safety obligations.

HR – maintaining employee records including annual leave and sickness. Managing recruitment and appraisal processes. Helping to organise social events. We have an external HR company who you can work with for advice and documentation.

 

 
Skills Range:

Skills & experience – Essential
Below is a list of core skills we are looking for:


• Xero (if your not already certified we can work with you to get this)
• Any additional knowledge of: Receipt Bank, GoCardless
• Highly organised
• Meticulous attention to detail and memory recall
• Bookkeeping experience and financial management/reporting
• Ideally AAT qualified or similar or looking to do the AAT
• Highly motivated to develop and improve areas of the company's administration
• Excellent IT skills, good understanding of general business technology (you don’t have to be a tech)

 
Person Specification:

The role will be a varied one and you will need excellent organisational skills as well as the ability to prioritise tasks. You will need to work closely with, and report to, the management as you develop and implement improved internal processes that cover a broad area of company administration, as listed above. You will have excellent communication and technical skills, a calm efficiency and be able to provide support to the company and its employees on day to day matters.

 

 

 
Key Area: Office/Administration 43-9199.00Office/Administration
Salary: £20,000 - £25,000 pro rata (depending on experience)
Attendance: Part-Time
 
Additional Information:

The role is based in our office in Hollingbury Brighton.

The salary is pro rata. Full days are 8 hours per day with 1 hour unpaid lunch break. 

 

 
 

No agencies please

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