HR Assistant (Maternity Cover), 14 month contract - Diversified Business Communications


Closing date: 30/06/2019

We are currently recruiting for an experienced HR Assistant to cover a 14-month maternity contract. This is a full-time role; however, we would consider an element of flexibility.

Here in the UK we organise 15 highly successful trade shows, all of them leaders in their sectors, as well as publishing several market leading trade magazines. We also produce a range of digital products that support the industries we work in. Over 105 highly motivated and talented people work in our Brighton, Cotswolds, Peterborough and London offices, all focused on creating the best possible exhibiting and visiting experiences for our customers.

We pride ourselves on providing a fun and inspiring workplace, combined with an entrepreneurial, 'can-do', attitude. We'll offer a vibrant working environment — our modern offices are right in the heart of Brighton, and our teams are the best in the business.

Job Description:

A rare and exciting opportunity has arisen for an experienced HR Assistant to develop their career in a vibrant, award-winning events and publishing company.

You will be a confident self-starter with a positive can-do-attitude who doesn’t sweat the small stuff just focuses on making things happen. Excellent communication and organisational skills are essential with the ability to multi-task across different projects at any one time.

You will be working in a fast-paced environment whilst producing a high standard of work whilst keeping our employees needs at the heart of everything you do. To be considered for this role you must have at least one – two years’ experience in a similar position.

Skills Range:

• Assist managers with the recruitment and selection process and help to co-ordinate recruitment adverts and job descriptions.
• Support applicant journey from selection to acceptance.
• Sourcing a high calibre of candidates via Linkedin, Glassdoor, job boards and social media.
• Advertising all recruitment needs internally and externally.
• Develop and maintain relationships with both new and existing hiring managers.
• Screening CVs and providing a short list.
• Assist the hiring manager with candidate interviews.
• Manage the new starter onboarding process including producing contracts, HR paperwork, reference checks and new starter inductions.
• Update and maintain a central record of personnel policies and procedures on our HR platform called hibob.
• Manage company benefits, including: Healthcare, gym membership, travel loans and other benefits.
• Working closely with the Finance Director to co-ordinate pension paperwork in line with the company auto-enrolment legislation.
• Manage in-house temporary workers to include: Recruitment of new temps, onboarding paperwork, induction, timesheet sign off, monthly payroll spreadsheet and liaising with the Office Manager surrounding desk and IT requirements.
• Update the company’s online HR platform and electronic personnel files.
• Help to co-ordinate annual staff appraisals and end of year letters.
• Record staff training requirements and maintain training budget.
• Report staff information to head office in Portland.
• Oversee adhoc projects including: Company strategy day, budget meetings, Christmas Party, star awards day.
• Promote the Diversified culture through internal events such as charity mornings, First Friday’s drinks etc.

Person Specification:

• 1- 2 years’ experience in HR (CIPD is preferred but not essential)
• Exceptional organisational and multi-tasking skills – You must be able to successfully juggle different tasks at once without compromising your standard of work.
• Good written and verbal communication skills – A confident communicator both in written communication and in person.
• Ability to issue/create HR documentation: To include: contracts, offer letters, amendments to contracts etc.
• Attention to detail – Excellent attention to detail is a must.
• Positive “Can do attitude” – with the ability to approach all tasks in the same manner – no matter how big or small.
• Sense of confidentiality – Discretion and tact is essential within this role.
• Commitment to providing the best possible employee experience – Promoting the Diversified values and culture.
• Awareness and understanding of HR practices - Sound knowledge of, and compliance to HR legislation.
• Intermediate IT skills – Outlook, office 365, Word, Excel, Powerpoint. Experience of a HR platform would be helpful but not essential.
• A team player - You will be adaptable, dependable and flexible.

Key Area: Office/Administration 43-9199.00Office/Administration
Attendance: Full-Time
Additional Information:

• Salary negotiable depending on experience.
• 25 days holiday entitlement per annum in addition to Bank Holiday’s.
• Matched pension contribution.
• Excellent company benefits including healthcare cover, gym membership, cycle to work scheme, childcare vouchers.
• A great working environment with lots of social activities.
• Start Date: ASAP


No agencies please

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